Room Reservation and Damage Deposits

Room Reservation

In an effort to ensure that we can provide adequate space for our returning students and to provide an accurate count of rooms available for new students we offer a room reservation system.

  • New Residents
    • First year students must submit a $150 damage deposit in order to secure placement in one the residence halls. This deposit will remain on the student’s account for the duration of their year(s) in residence. The deposit will be refunded only after the student has moved out of residence and it has been found that no property damages have been incurred and providing no other money is owing. If necessary, damages will be deducted from this amount at each year-end.
  • Returning Residents
    • Returning students who desire to live in a residence hall must ensure that they have a $150 damage deposit on their student account in addition to filling out the Returning Resident Form. Students who choose to withdraw their application for residence past the dates of July 1 (for fall semester) and December 1 (for winter semester) will forfeit $100 of their damage deposit. Requests for refunds must be made in writing to the Residence Life Director.

Damage Assessment

Before students arrive, a Room Condition Report of each room with be made, which will be signed by the resident. When the student moves out of residence, the RA will assess the condition of the room to ensure that damage has not been done. If damage has occurred during the course of the year, the student will be charged for repairs. Occupants of a room will be charged equally for cleaning costs if necessary. Similarly, hallways, lounges and bathrooms are used primarily by residents of these areas, therefore residence hall members bear equal responsibility for damages unless a degree of responsibility can be assigned. Room and residence furniture is moved at your own risk. If damage has occurred to furniture due to moving it, damages will be charged to the student account.


Posters and decorations are to be hung by “sticky tack” only. Use of nails, pins, or tape will be assessed as damage. Any décor deemed inappropriate by Residence Life Staff will be removed.

The Student Development Department, Maintenance Department or designate reserves the right to do periodic maintenance and safety checks of all residence hall rooms as necessary to fulfill the Residence Life mission and may assess charges as necessary. Students causing excessive or intentional damage to residences or Providence property are subject to eviction.