For the safety and wellbeing of our residence community, service animals and emotional support animals cannot be accommodated in residence or in communal living spaces. Every reasonable effort will be made to accommodate students bringing service animals or emotional support animals in our on-campus apartments, with the following requirements:
Students bringing service animals must provide an identification card or other written documentation for their animal.
Emotional Support Animals
Students bringing emotional support animals must provide supporting documentation in the form of an original letter on the letterhead of a licensed mental health professional (e.g. a psychologist, a psychiatrist, the general practitioner who is treating the student's mental or emotional disability, or a licensed clinical social worker), dated within one year of the student’s start date at Providence.
The letter must confirm that:
The student has a mental or emotional disability recognized by the DSM-V (Diagnostic and Statistical Manual of Mental Disorders);
The student needs their animal for emotional or psychiatric support during their time at Providence;
The person who prepared the document is a licensed mental health professional;
The student is currently under the care of the licensed mental health professional who prepared the document;
The letter must also provide information on the mental health professional's license (i.e. type of license, date issued, and issuing authority).
Students are required to inform Student Development staff of their intention to bring a service animal or emotional support animal at least one month prior to their start date at Providence.
Standards of Behavior by Animal and Animal Owner
Health, sanitary, safety, and disruptive standards must be maintained as follows:
Animals require daily food and attention, as well as a daily assessment of their general health, behavior and overall welfare. Cleaning products are not provided by Providence or Sodexo.
Collars and tags must be worn by the animal(s) at all times.
Animals must not be allowed to run free on the Providence campus or in any Providence buildings outside of the residence of the owner.
Animals cannot be left unattended overnight at any time. If the owner must be away, they must either take the animal with them, or make arrangements for them to be cared for elsewhere.
Emotional Support Animals must not be taken into the residence halls, administrative buildings, or indoor common spaces (this standard does not apply to service animals).
Animal feces must be disposed of properly. It is the owner’s responsibility to remove feces from University grounds, dispose of it in a plastic bag, and then place that bag in the garbage dumpsters outside. Cleanup must occur IMMEDIATELY. Animal feces may not be disposed of in any trash receptacle or through the sewer system inside any building at Providence.
Animal accidents within the apartment must be promptly cleaned up using appropriate cleaning products.
Regular and routine cleaning of floors, kennels, cages, and litter boxes must occur. The odor of an animal emanating from the apartment is not acceptable.
Any flea infestation must be attended to promptly by a professional extermination company at the owner’s expense. Owners are expected to promptly notify the Student Services Coordinator and arrange for extermination when a flea problem is noted.
Animals must not be allowed to disrupt others (e.g., barking continuously, growling, howling, etc.). Animals that constitute a threat or nuisance to staff, residents or property, as determined by the Director of Student Development, must be removed.
An animal must not be involved in an incident where a person experiences either the threat of or an actual injury as a result of the animal’s behavior.
The animal owner will take all reasonable precautions to protect Providence staff and residents; as well as the property of Providence and of the residents.
The owner will notify the Director of Student Development if the animal has escaped its confines and is unable to be located.
All liability for the actions of the animal (bites, scratches, etc.) is the responsibility of the owner.
The animal owner has an obligation to make sure that the apartment is as clean as the original standard. If the apartment has carpeting, this also includes regular vacuuming and spot cleaning. When the animal owner moves out of their Providence apartment, carpets must be cleaned with a commercial carpet cleaning machine either done by the tenant or professionally contracted out at the tenant’s expense. Damages caused by the animal that result in extraordinary cleaning are the responsibility of the resident. Replacement or repair of damaged items will be the financial responsibility of the owner.