Institutional Policies & Procedures

The Provost, VP of Student Life and VP of Operations are responsible for decision making and communication regarding closures and cancellations mentioned in this policy. Leadership located at the Providence Downtown campus may make decisions for Providence Downtown emergency closures, if necessary, which may also expand upon or alter the communication protocols. 

Inclement Weather/Emergency Closing Policy

• At times, emergencies such as severe weather, fire or power failures can temporarily disrupt operations.
• Providence will decide on class cancellation and closure based on the best available information.
• Providence will announce cancellations and closures on the Providence Home Page and communicate the same to all students and employees via email.
• In the event of winter weather cancellations, we will communicate the information before 7:00 a.m.
• Employees and students are expected to check the Providence Home Page and their emails for more detailed and updated information.

 Class Cancellation 

• When main highways to the Otterburne campus are not recommended for travel, classes will be cancelled. Campus will remain open, and employees are expected to make their way to work when they feel it is safe to do so (See Poor Weather Conditions).
• Classes may continue online at the discretion of the instructor.
• In all circumstances of class cancellation, in-person evening classes, rehearsals and practices will be cancelled as well. Faculty and students are expected to check the Providence website and their emails.
• If classes are cancelled, employees are not permitted to proceed with in-person scheduled events at their discretion.

 Campus Closure

• When the RCMP close the highways (59 and/or 75), the Otterburne campus will be closed.
• Classes may continue online at the discretion of the instructor.
• In the event of a campus closure, employees will be required to work remotely from home. Employees who are unable to work remotely, based on supervisor confirmation, may stay home with no assigned duties. In both cases, employees will be paid for the full day.

 Poor Weather Conditions 

• When weather conditions are poor, but the campus remains open, supervisors will provide direction as to whether the employee should make their way to campus or work remotely from home.
• Employees who are unable to work remotely, based on supervisor confirmation, may stay home with no assigned duties, and will be paid for the full day.
• If the employee is required to work on campus, and the supervisor and employee have differing opinions regarding the safety of driving conditions, the employee may choose to stay home and use vacation time or banked time off.

For most up-to-date information, click on our website privacy policy link provided below.

https://www.prov.ca/privacy-policy/ 

We strive to maintain a strong and healthy community at Providence for all students, staff and faculty. In order to do that, the following policies have been laid out.

1. Student Policies & Procedures
2. Sign into Collage to download a copy of the Employee Handbook for the most up-to-date information.